Become a Hobgoblin Vendor!

When you become a vendor at our event, your brand image is highly visible to thousands of attendees, many of which may not know about your service, products or business. It’s a great opportunity to receive more traffic and social media mentions during, and after the event.

Get creative! Have an activity or raffle at your booth to engage attendees. And don’t forget the candy!

1 2 3 4

Vendor Policies

• Applications must be received by 5:00 pm Friday, September 27, 2024. Space will not be reserved until payment is received and application approved by the Event Committee. There will be no exclusivity on products; however consideration will be taken to minimize duplication. If you are a food vendor, you must submit your menu items with your application. Vendor space is limited and will be awarded on a first-come, first-served basis.

• Vendor set up is 10:00am-12:00pm. Vendors are required to stay throughout the duration of the ENTIRE event. Vehicles are allowed on the grounds to drop off and pick up equipment and supplies during vendor set up only and may not re-enter the site before 4:15 pm. on Saturday, October 26, 2024. All vendors must observe and comply with downtown parking restrictions.

• All vendors are strictly prohibited from selling or distributing alcoholic beverages.

• Booths must be clean and professional. Banners must fit within the confines of the booth space. Menus and
prices should be clear and visible from a distance so customers can read over people waiting in line. Booths are approximately 10×10. Additional vendor space over 10×10 must be approved. Please contact Rachel at
Rachel@SnyderMarketingSolutions.com for additional charges and availability.

• Only the vendor listed under “Business Name” on this form may use the booth space. Additional vendors must apply for their own booth. All booths must be staffed at all times. Vendors may only sell items that were included on your application. Additional items will not be permitted.

• Food vendors must have a current health certificate on site and an operational fire extinguisher in the booth at all times. Cooking is limited to the space behind the booth. No cooking under tents. If you are a cooking food truck, you must submit your hood suppression inspection report along with your application. The City of Stuart Fire/Rescue will be on site during the event and may issue citations for non-compliance.

• Vendors must be self-sufficient and provide their own quiet generators and propane tanks. You will NOT be
able to plug in to the public power supply. Generator noise must be quiet and adequately muffled.

• Vendors must provide all equipment and supplies. Chairs, tables, tents, extension cords, ice and water will
NOT be available at the festival site. Tents must be clean, safe, 10×10 or smaller and PROPERLY ANCHORED. The City of Stuart will conduct tent inspections. All vendor booths are located on concrete conditions. No grass locations are available at this event.

• Vendors must comply with electrical, fire and health department regulations and city, county, state and federal laws. Vendors must have a tax number and collect and report Florida Sales Tax.

• Vendors must have at least $1,000,000 in liability insurance and name Stuart Main Street, the Downtown Business Association of Stuart, and the City of Stuart as additionally insured. (3 separate Entities and 3 separate COIs) Proof of insurance will need to be submitted with your application.

• Vendors may distribute coupons and other materials as long as they do not clutter the grounds. Keep
booths free of litter and clean up booth space and remove or properly dispose of all equipment, supplies,
merchandise, and waste – including grease. Failure to completely cleanup will result in a $500.00 fine.

• The festival is outdoors. Please be prepared for all kinds of weather. No rain dates are scheduled and no refunds will be issued.

• We support the City of Stuart’s ordinance on the ban of single use plastics. Only compostable items will be
accepted on city property. Reduce. Reuse. Recycle. Review Ordinance.

Please submit your application below to request to be a vendor. Your submission is not approval. We will contact you once we have reviewed your application. A payment link will be sent with approval.

Apply online now using form below, or download application and email to krista@snydermarketingsolutions.com.

DOWNLOAD VENDOR PACKET

Hobgoblin Vendor Application

Your submission is not approval. We will contact you once we have reviewed your application. A payment link will be sent with approval.

"*" indicates required fields

Vendor Type*

Business Name:*

Your Name*

First Last

Tax Number:*

Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Email*

Phone*

Website (if applicable)

Facebook or Instagram Page (if applicable)

Emergency Contact

Emergency Phone

List of merchandise or menu items being sold:*

File Upload*

Upload COIs and other required documentation

Drop files here or

Max. file size: 50 MB.

The undersigned Vendor, by signing below acknowledges and agrees that Vendor has read and agrees to all of the Event Policies set forth above including those that may be created in the future by Stuart Main Street Association, Inc., or Downtown Business Association of Stuart, Inc., or the City of Stuart (collectively the "Sponsor"). In the event the Vendor violates any of the Event Policies, the Sponsor, in Sponsor's sole discretion, may ban the Vendor from the Event, and any future events and require the Vendor to remove any and all Vendor equipment and personnel from the Event. Vendor, including all offi cers, directors, employees and volunteers of Vendor (collectively "Vendor's Agents") acknowledge and agree that participation in the Event is at Vendor's, and Vendor's Agents, sole risk and the Sponsor, including without limitation all officers, directors, employees and volunteers of Sponsor (collectively "Sponsor's Agents") shall not be liable for any damages that the Vendor, or Vendor's Agents, may incur either directly or indirectly from the participation in the Event. Vendor and Vendor's Agents hereby waive all claims, demands or causes of action whatsoever that the Vendor, or Vendor's Agents, may have against the Sponsor, and Sponsor's Agents, arising either directly or indirectly from the participation in the Event. Furthermore, in consideration of the Sponsor allowing the Vendor, and Vendor's Agents, to participate in the Event, Vendor, and Vendor's Agents, hereby agree to indemnify and hold Sponsor and Sponsor's Agents harmless from any cost, loss, damage, claims, fines or liability whatsoever, including attorney's fees, that said Sponsor or Sponsor's Agents may incur arising directly or indirectly from the participation in the Event by Vendor. In addition, the Vendor, and Vendor's Agents, hereby grant irrevocable permission to Sponsor to use the name, logo, trade name and likeness of Vendor, and Vendor's Agents, in any broadcast, telecast, written or pictorial accounts and promotions of Sponsor in the future.

Signature

Stuart Main Street Association, Inc. is a 501(c)3 nonprofit organization registered in the State of Florida. Florida Department of Agriculture, Division of Consumer Services Charitable Registration: N24492

Name

This field is for validation purposes and should be left unchanged.