Venue Coordinator-Currently hiring for
Title: Venue Coordinator
Reports to: Stuart Main Street Executive Director
Nature of the position: full-time salary (weekends are required)
Objective: The overall objective of this position is to support the Stuart Main Street Executive Director in the daily operations of The Flagler Center in Stuart, FL. The Venue Coordinator is solely responsible for ensuring the seamless coordination and execution of events at the facility. This role involves managing client relationships, event logistics, overseeing venue operations, and maintaining the historic and aesthetic standards of the space. The coordinator will work closely with clients, vendors, and staff to provide exceptional service, maximize venue utilization, and ensure every event runs smoothly while aligning and adhering to established policies, budgets, and safety protocols, contributing to the overall success and growth of the Flagler Center as a premier event destination.
Essential Responsibilities:
- Serves as a representative for Stuart Main Street and Flagler of Stuart
- Answers email and phone inquiries for potential event bookings
- Meets with potential clients and fields client questions leading up to an event
- Builds strong, positive client and vendor relationships
- Participates in identifying and creating customer enhancing experiences
- Cleaning and event setup and breakdown
- Helps educate visitors on Stuart Main Street’s mission and programs
Duties to include the following:
- Opens and closes the venue
- Schedules and conducts consultations and tours
- Fields all facility-based questions
- Helps make sure that the venue is maintained, cleaned and operating well
- Serves as an on-site representative during events
- Serves as a liaison between client, vendors and the on-site operations team
- Ensures that contract terms are being met by all parties and collect payments
- Ensures spaces rented are setup per client’s wishes, setting up tables and chairs
- Maintain updated website and social media pages, and assisting Director in marketing, advertising and promotion of the venue
- Work with Director to plan special fundraising events for the organization
- Coordinate additional contracted labor and cleaning
- Order venue supplies (cleaning, beverage, etc.) and maintain inventory and service of equipment
- Install and manage new CRM software for venue
- Attend networking events to represent venue, and other events accompanying Executive Director
- Reconcile and prepare reports for bookkeeper and Board of Directors each month
- Performs other duties and tasks as assigned by the Executive Director
Qualifications:
- Possess an outgoing personality and the desire to provide exceptional customer service
- Always convey a professional image to clientele, vendors, and partners
- Great problem-solving skills and generates client confidence
- Organized, motivated and takes initiative
- Ability to work independently
- Must have a High School Diploma with College experience
- Event planning, administrative or management experience is a plus
- Must be able to lift up to 50 lbs.; moving and setting up tables and chairs
- Must be able to work early and late hours
Benefits:
- Build a reputation among the community
- Opportunity for advancement as organization grows
- On site support team
- Paid for additional industry education
- Cash bonuses for meeting goals
- Two weeks paid vacation
- $45,000-50,000/year (based on experience)
- Commission based incentives (after 90-day positive review)
The statements herein are intended to describe the general nature and level of work performed by employees and is not to be construed, as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract and are subject to change at the discretion of the employer.
Stuart Main Street is a drug-free workplace and an equal opportunity employer.
Stuart Main Street, Inc. reserves the right to change this job description at any time.
Building Maintenance & Event Setup
Position: Building Maintenance & Event Setup
Reports to: Stuart Main Street Executive Director
Nature of the position: part-time 15 hours a week minimum (occasional weekend work will be required)
Objective: The overall objective of this position is to support the Stuart Main Street Executive Director in building maintenance of Flagler Center. Perform maintenance and repairs as related to building, grounds and equipment in more than one area’s such as electrical, plumbing, painting, grounds-keeping and event setup and breakdown.
Essential Responsibilities:
- Maintain and ensure property is maintained at the highest possible level.
- Respond to tasks at the request of the Executive Director.
- Support the Executive Director on annual budget planning, pricing and implementation.
- Oversees the scheduling, maintenance, and monitoring of all heating, ventilating, air conditioning, water, electric and other systems to ensure efficient operation.
- Manage supply inventory.
- Manage event setup and breakdown of Chairs, Tables, PA equipment, etc. as requested by Executive Director or Flagler Venue Coordinator.
- Act as on-site event support staff as requested and scheduled by Executive Director.
- Inspects and maintains facility and grounds for basic cleaning, dusting, trash removal, gardening etc.
- Janitorial tasks as requested by Venue Coordinator.
- Move, repair, clean and maintain furniture and equipment at the request of the Executive Director.
- Keep track and manage safety equipment like fire alarms, extinguishers, safety lights, etc. and ensure they are maintained, current and in working order.
- May perform tasks like repairing various equipment and materials, electronics, painting, cleaning or basic wiring work.
- Monitors, collects and removes garbage and manages recycling practices in partnership with the City of Stuart’s “Sustainability Plan”.
- Maintain electronics, refrigerator, ice machine, televisions, air conditioners, PA equipment, etc.
- Refurbish and/or cleaning of chairs, tables, doors, windows, sliders, flooring, etc.
- Monitors and replace light bulbs, as needed to ensure proper lighting and safety.
- Schedule any volunteers or needed hands for assigned tasks by the Executive Director.
- Work to schedule outside vendors by obtaining competitive quotes as directed and approval of the Executive Director.
- Assists in building security and immediately responds to building emergencies on a 24-hour basis.
- Ensure proper safety guidelines, precautions and signage is met.
- Maintains a working knowledge of all maintenance programs and capital improvement projects to ensure proper and efficient operations.
- Makes minor plumbing and electrical repairs.
Job Requirements:
- Professional appearance and demeanor
- Computer literate and attention to detail and organizational skills
- Valid driver’s license with good driving record
- Strong customer service orientation and communication skills
- Will be required to be on-call and/or be available to assist in emergency situations including weekends and holidays if Executive Director is unavailable or unable to perform determined work
- Must be able to lift up to 50 lbs.; moving and setting up tables and chairs
- Having own tools, is helpful but not required.
Qualifications:
- Possess a respectful and positive attitude
- Always convey a professional image to clientele, vendors, and partners
- Great problem-solving skills and generates client confidence
- Must have a High School Diploma
- Experience in various trades and industries, such electrical, mechanics, carpentry, etc.
- Must be able to lift up to 50 lbs.; moving and setting up tables and chairs
Benefits:
- Fun working environment
- Support team members
- Flexible hours
- $20/hr.12 to 25 hours a week
The statements herein are intended to describe the general nature and level of work performed by employees and is not to be construed, as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract and are subject to change at the discretion of the employer. Stuart Main Street is a drug-free workplace and an equal opportunity employer.
Stuart Main Street, Inc. reserves the right to change this job description at any time.
Farmers Market Manager
Title: Farmer’s Market Manager
Reports to: Stuart Main Street Executive Director
Nature of the position: Full-time 35 hours a week-Sundays are required
Objective: The overall objective of this position is to support the Stuart Main Street Executive Director in all aspects of the Downtown Stuart’s weekly Farmers Market, ensuring its smooth operation, fostering strong vendor and community relationships, and creating an engaging, vibrant, and sustainable marketplace that promotes local agriculture, artisans, and small businesses while enhancing the Historic Downtown’s vibrancy.
Essential Responsibilities:
- Serve as the Stuart Main Street representative of the Main Street Mission
- Market day setup, breakdown, and cleanliness of the market site
- Recruit and onboard new vendors to maintain a diverse and high-quality market lineup
- Provide guidance to vendors on setup, display, and compliance, ensuring all vendors meet health and safety regulations, permitting, and insurance requirements
- Maintain attendance records, collect vendor fees, and manage market-related financials
- Create and execute marketing strategies through social media, local advertising, and partnerships to increase attendance
- Coordinate live entertainment, wellness program activities, Kids Market or seasonal activities and events to enhance the market experience
- Serve as the face of the market, engaging with customers, local businesses, and community organizations
- Gather feedback from visitors and vendors to continually improve the market experience
- Seek funding opportunities through grants or sponsorships
- Manage Market Volunteer program
- Implement eco-friendly practices and educate vendors and customers about sustainability
Duties to include the following:
- Day-of setup and managing the info booth and monitor bathrooms during event day. Place Market signage through-out the historic downtown morning of to promote and direct traffic to the Market; remove signage after Market has closed for the day. Place safety and market signage, cones, barricades, and trash cans throughout the market.
- Process SNAP payments, donations, gift certificate sales, vendor fees, etc.
- Monitor vendors arrival, unloading and breakdown process and enforce the Market’s procedures ensuring vendors setup in their pre-assigned space.
- Promote and enforce, and ensure that vendors, volunteers and attendees are following the City of Stuart and Stuart Main Street’s policies and procedures.
- Manage emergencies and accident procedures and ability to respond appropriately.
- Determine the eligibility of those wanting to sell at the market based on the rules established by market’s governing committee.
- Proactively identify and solicit new vendors, including local farmers, food producers, artisans, and crafters, to participate in the market. Conduct outreach efforts through phone calls, emails, and in-person visits to local farms, businesses, and craft organizations. Attend regional trade shows, food expos, and other relevant events to network and recruit vendors.
- Maintain a database of potential and active vendors, tracking communications and follow-up efforts.
- Answer Market inquiries via email and Market cell phone throughout the week.
- Ensure that all applicable licenses, permits, and insurances are filed with relevant agencies. Insist that all sellers use approved scales and obtain state or local permits as needed for the sale of certain products (e.g. eggs, meat, dairy, nursery products, etc.). Be knowledgeable about exactly where to refer a vendor in need of permits or registrations.
- “Secret Shop” vendors to compare prices and quality of vendor goods with those of similar products in grocery or gourmet stores so we (Stuart Main Street) can offer an educated response in the event of negative feedback about prices.
- Help capture new, fresh content via pictures and/or video to advertise and promote the market by focusing on buying local produce, shopping small, and promoting “freshness”, “quality”, “value” and the “boost to our local economy” when visitors support the Market, and supporting the Main Street 4-point approach and Mission, by posting to our social media pages.
- Monitor each vendor’s product and encourage them to market only high-quality goods, not excess or leftovers while also monitoring their booths and displays are orderly, well designed and organized.
- Address day-of issues, like faulty power outlets, park flooding, swarming bees, over-flowing toilets, entertainment, etc. Settle or prevent disputes among the vendors as well as disagreements arising between visitors and vendors.
- Collect vendor fees from vendors and maintain accurate records of payment. Prepare weekly deposit for Executive Director.
- Continually evaluate the markets’ strengths and weaknesses. Conduct customer surveys, monitor for potential improvements in daily logistics, outreach efforts, and product selection and share with the Executive Director.
- Keep the Executive Director advised of the market’s conditions, providing relevant data such as gross vendor sales, market income, and feedback from customer and vendor surveys.
- Develop and apply for SNAP program.
- Develop a Volunteer program to recruit Volunteers.
- Develop fundraising and sponsorship opportunities.
- Assist in coordinating special events for the market.
- Manage the market’s social media pages and website.
- Attend annual Market conference, and other regular education series, webinars, etc.
- Build a local network with other markets in our area, visiting other markets regularly.
- Seek grant opportunities to help fund current ad/or new programs and initiatives.
- Other tasks assigned by the Executive Director.
Qualifications:
- Able to think creatively and problem solve efficiently.
- Must be self-motivated and work independently, but able to take direction.
- Manage time effectively in a fast-paced environment.
- Have strong organization, negotiation and communication skills.
- Microsoft Office, Facebook, and Instagram experience is required.
- Have passion and show dedication for our community and the Main Street mission.
- Customer Service experience required.
- Experience in event management, farmers markets, or vendor relations is highly preferred.
- High School Diploma is required.
- Knowledge of first aid and CPR is beneficial.
- Knowledge of local agriculture, food production, and artisan goods is a plus.
- Must be able to stand for long periods of time.
- Must be able to endure the Florida elements, such as humidity, heat, rain, etc.
- Must be able to lift 30lbs.
- Must like Dogs as our Market is pet friendly.
Benefits:
- Build a reputation among the community
- Paid for additional industry education
- Two weeks paid vacation
- One Sunday off each month
- $40,000-45,000/year (based on experience)
The statements herein are intended to describe the general nature and level of work performed by employees and is not to be construed, as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract and are subject to change at the discretion of the employer.
Stuart Main Street is a drug-free workplace and an equal opportunity employer.
Stuart Main Street, Inc. reserves the right to change this job description at any time.
Applicants wishing to apply should complete the form below.
Any questions regarding any of these positions, please email director@stuartmainstreet.org.
Phone: 772–286-2848 · PO BOX 3035, Stuart, FL 34995
Stuart Main Street is a 501(c)(3) charitable organization and donations are tax-deductible.